For UK managing agents and landlords
Manage the property.
The rest runs itself.
InTenure raises the rent, turns the bank feed into receipts, keeps every landlord’s client money straight and files their VAT with HMRC. It answers your tenant phone line, reads a 40-page lease in minutes, and tells you a tenant is in trouble before the rent stops. Commercial and residential, England, Wales and Scotland.
Money in, today
12 of 13 matched-
BGC LOMOND TRADING REF LT-0142
Unit 3, Clyde Works · Sep quarter rent
£4,250.00
Receipt created · 99%
-
FPS HARBOUR CAFE LTD 88213
Kiosk 2, Pier House · rent + arrears
£1,910.00
Allocated to 2 invoices
-
BGC J PATEL
No reference on file · 2 candidates
£850.00
Needs a look
Open banking · balance agrees with the bank · updated 2 minutes ago
99.5%
payer recognition accuracy
13,815
real bank lines it was tested on
570
leases in the book it was built on
24/7
the phone line picks up
Banking
Rent lands at the bank. The receipt writes itself.
Your accounts connect by open banking, and the bank feed is the source. When a payment arrives, InTenure works out who paid, posts the receipt and allocates it against their invoices, with a confidence and a reason on every match. We calibrated it by replaying 13,815 bank lines a real agency had decided by hand; the payer key it learns is right 99.5% of the time it decides. Money out works the same way, down to the BACS file for the payment run.
- ✓What it isn’t sure of goes on a short list with the candidates lined up. One click to match, and anything can be undone.
- ✓Transfers, loans and distributions are recorded as what they are, never forced into a rent receipt to make things balance.
A payment arrives
Over the open banking connection
The payer is recognised
Payer key, reference or name
Receipt posted, arrears updated
In the right landlord’s ledger
Client account …4821, by landlord
Reconciled- Westgate Estates Ltd£38,410.22
- Bridgefoot Holdings Ltd£12,904.61
- R. Kaur£6,120.00
- Pier House Nominees Ltd−£2,340.00 overdrawn
Client money and the books
Every pound knows whose it is.
Every movement through a client account is attributed to a landlord, including the ones that settle no invoice, so you can see one landlord overdrawn while the account is in credit. A single balance will never tell you that. Each landlord gets a full set of books of their own: their ledger, their invoice numbering, their year end, and VAT filed with HMRC under their own registration.
- ✓Reconciliation against the bank’s own closing balance, and filed VAT figures are frozen for good.
- ✓Landlords sign in and see their own portfolio. Accountants get the books for their landlords only, and can take them away.
- ✓A daily sweep proves the books agree with themselves, and names the records if they don’t.
Phone line
Your number. Answered every time, by something that knows the account.
Claim a number, or forward the one you already give out. The assistant verifies the caller, then answers from the live ledger: the balance, what each invoice was for, when the next rent is due and how to pay it. It logs a repair and works out from the lease whose problem it is. Ask for a person and the call comes through to your team, inside the app, with the caller’s details already on screen.
- ✓Nothing is disclosed until the caller is verified. Every disclosure is logged.
- ✓Transfers to a colleague, the queue or voicemail; missed callers wait on the dashboard until somebody rings back.
- ✓Every call transcribed, summarised and filed on the tenant’s page.
Incoming · Harbour Cafe Ltd
VerifiedHi, it’s Dee from the cafe on the pier. What do I owe, and where does it go?
Thanks Dee. The September quarter is £1,910, due on the 29th, nothing outstanding before that. I can read you the account details now; your reference is HC-88213.
Go on. Also the roof’s leaking over the kitchen.
Sorry to hear that. I’ve logged it. Under your lease the roof is the landlord’s to repair, and I’ve flagged it for the insurer. The office will call you back today.
2 min 14 s · transcript saved · repair task created
lease_final_signed.pdf
41 pages readRepairs limited by a schedule of condition cl. 4.2, Sch. 3
Dilapidations will be capped at the annexed photographs.
Break conditional on vacant possession only cl. 9.3
No condition that rent is paid up to the break date. Check arrears before the notice window opens.
Dates to diarise
Review 25 Mar 2029 · break notice by 25 Sep 2028 · expiry 24 Mar 2034
Lease analyser
Upload a lease. Read the report, not the lease.
PDF, scan, photo or Word. Minutes later: the parties, term, rent, reviews, breaks, deposit, repairs and the rest in plain English, then the dates to diarise, the clauses that are unusual, and anything that works against the landlord. Every finding cites its clause so you can check the source, blanks are left blank rather than guessed, and the report has the same shape as a lease record, so the terms never need typing in.
Tenant Watch
Hear the trouble coming.
One late payment means little. Late payments that stretch further each quarter, plus overdue accounts at Companies House, plus a new charge in the Gazette: that’s a tenant heading for trouble, months before the rent actually stops. Tenant Watch reads the signals together, from Companies House, the Gazette, your own ledger, even food hygiene ratings, and gives you one line saying what changed. Every contact is screened against the UK Sanctions List too, with possible matches queued for a person to review.
Harbour Cafe Ltd: first Gazette notice for strike-off published yesterday. The last two quarters were paid in instalments.
Lomond Trading Ltd: rent has landed later each quarter (4, 11, then 19 days), and accounts are 2 months overdue at Companies House.
Pier House Retail Ltd: new director appointed. Payments on time, nothing else has moved.
Property Explorer
Type a postcode. Know the building.
Ownership and sale history from HM Land Registry, rateable value from the VOA, EPC, planning applications, flood and ground risk, hygiene ratings, broadband and mobile coverage, all on one page, matched by UPRN so you get this building and not the one next door. It works on buildings you don’t manage yet, which makes it a pitch weapon, and it refreshes itself: ownership monthly, valuations weekly, companies daily, with live flood alerts on the properties you do manage.
Land Registry
Clydeside Holdings Ltd
Last sold £1.42m, Oct 2019
Business rates
RV £48,500
412 m² office
Energy
EPC C (68)
Expires Mar 2028
Area
Gigabit · 5G · low flood risk
2 planning applications nearby
And the whole of the rest of the job
Leases as drafted
Scottish and custom quarter days, holdover, rent-free periods, stepped rents. Residential follows the Housing Act, not the 1954 Act.
Rent reviews and interest
Index-linked reviews read the published index; interest reads the Bank of England base rate series. An agreed figure is checked against collar, cap and upward-only before you commit.
Compliance register
Gas, EICR, EPC, licences and deposit protection with their real deadlines, against the property or unit each one actually covers.
Dealings stopped
Forfeiting a lease? One flag stops the rent run, the matching, the reminders and the messages, so nothing you send waives the right.
Email from your domain
Demands and letters sent as the agency, delivery tracked per message, replies filed against the tenant, failures on their own screen.
Work lands on a person
Expiries, reviews and renewals the system raises are assigned to whoever owns that area, and their queue sits on their front page. No pile that belongs to nobody.
Service charges and arrears
Budgets, apportionments and year-end reconciliation; aged debtors, chasers, grace days and write-offs kept separate from credit notes.
Help that knows the screen
Every page has its article, and the assistant answers from your own data with your permissions, so it only sees what you can.
Moving off your old system
We have migrated eight years of another system’s ledgers: invoices, receipts, allocations, credit notes and opening balances, not just the tenancy list.
And underneath it all: your data stays in the UK, each agency’s records are kept completely separate from everyone else’s, and everything that happens is on the record, including what the phone line told a caller.
Bring your tenancy schedule. Watch it run.
We’ll load your schedule in the demo and walk it through, from the rent demand to the receipt on the bank feed.